Your Complete Partner for Music Metadata
We handle the tedious details — tagging, QC, formatting, and delivery — so you can stay focused on the music.
We specialize in delivering precise, efficient, and comprehensive music metadata management ensuring every track is fully prepared for discovery. By combining proprietary technology, advanced AI, and expert human oversight, we add the essential supplemental data that gets your music found, licensed, and accurately tracked. Let us be your trusted partner for all your data and technology needs.
Metadata Done Right and On Time
Our team delivers precise, consistent, and fast metadata ensuring your tracks are easily discovered, licensed, and accurately tracked across platforms.
Support That Adapts to Your Needs
From one-off projects to ongoing partnerships, we provide responsive assistance and technical expertise, keeping your metadata workflow smooth and stress-free.
Our Services
Metadata Tagging
Audio Conversion
Audio Data Embedding
Audio Auditing/Quality Control
Music Editing
Metadata Handling
Data Services
Data Auditing/Quality Control
Consultation
Deliveries/Uploads/Ingestions
AI Integrations
API Integrations
Custom Software/Scripts
Complex Data Problem Solving
Operational Support
Why Choose Us?
Balance of Quality and Precision
We deliver projects quickly without sacrificing accuracy. Our workflows ensure every detail is right the first time, keeping your releases on schedule and your metadata flawless.
Workflows Built Around You
Whether you need ongoing support or a one-off project, our adaptable processes fit your specific needs. We integrate seamlessly into your existing systems, making us a true extension of your team.
People + Technology = Better Results
We combine proprietary technology and AI with skilled human review to ensure context, nuance, and accuracy that automated systems alone can’t match freeing you to focus on making music.
Our Metrics
With over 1 million tracks processed, Total Metadata stands as a leader in the industry. Our extensive experience and commitment to excellence are reflected in the numbers.
Tracks Processed
Music Libraries Serviced
Years In Business
What Our Clients Say
“I have worked with Total Music Metadata for years now across two different employers and have come to rely on them for top notch metadata. The team has been able to meet our exacting standards across the board, including expert assistance with gnarly back catalog issues, reformatting massive amounts of data, providing in-depth analysis and finding large-scale solutions for challenges that go back years. He is family to us!“
“We’ve worked with Ryan Rapsys and the Total Music Metadata team for over four years now to create music metadata for our Warner Bros. Discovery Music Source library. They rise to the occasion at every opportunity and create great work within tight deadlines. The metadata is always accurate and helps our clients easily find the best music for their projects. I highly recommend them for all types of music production and metadata partnerships. “
“Ryan is what we call at Signature Tracks our savior! We had so many issues with metadata in the past across the various platforms and spreadsheets that we need to upload and serve our clients. Now with Ryan’s great work, we’re always up to date and we love the keywords his team uses!“
“Total Music Metadata has proven to be an invaluable asset for our metadata needs. They consistently provide us with reliable data in a timely manner. Highly recommended!”
“Ryan and his team help us get found with their spot on description and exhaustive tagging. It’s been amazing to see you grow over the years! Remember when we started this journey in iTunes a dozen years ago?!“
“We have been working with Total Music Metadata for over three years now, and I can say that this company has handled an enormous amount of data for our library with incredible speed and accuracy. They are one of the main elements of our success.“
Frequently Asked
Explore answers to some of the most frequently asked questions about our services, including turnaround times, accuracy, and bulk uploads.
What is music metadata and why is it important?
Music metadata describes a track’s essential details—its mood, genre, instrumentation, tempo, composer/publisher info, and more—so it can be discovered, licensed, and tracked. The better your metadata, the easier it is for music supervisors, editors, and platforms to find and use your work.
How do you ensure my metadata is accurate?
We combine proprietary technology, AI tools, and human expertise to deliver highly accurate data. Every project goes through multiple quality checks to ensure consistency and correctness.
How do you tailor metadata to match my library’s style and preferences?
By analyzing your back catalog data and taking in your direct feedback, we ensure that we’re providing exactly what you want, adjusting the nuances of subjective data to fit your library’s branding and your preferences.
Can you handle large catalogs or bulk uploads?
Yes, our systems and workflows are designed for scale. We process large catalogs efficiently without sacrificing accuracy.
Do you provide licensing or distribution services?
No, we don’t place music or handle licensing. However, we can work with your publisher/distributor or help prepare your catalog for future opportunities.
How much does it cost?
Pricing depends on volume, complexity, and required services. Contact us for a quick, personalized estimate.
How long will it take?
Most projects are completed within 3–5 business days, depending on volume and complexity. We also offer expedited services for urgent deadlines.
What do you need from me to get started?
We can work from a range of formats, including uncompressed masters (required for embedding, ingestions, or editing) or MP3s for metadata-only work. Let us know your goals and available files and we’ll guide you to the best option.
What delivery formats do you offer?
We can deliver metadata in Excel, Soundminer-embedded files, iTunes-compatible formats, ID3-tagged MP3s, or other requested formats. Masters can be returned in your preferred audio format. We also offer upload and ingestion services for a wide range of platforms, including SourceAudio, Soundmouse, Harvest, Disco, and many others.
I’m not sure exactly what I need—can you help?
Absolutely. Tell us about your goals, and we’ll recommend the right services for your music.
Contact Us
Proud member of the Production Music Association